COMMERCIAL SERVICES PROVIDED
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Review contracts and bids to obtain quality service at the best rate
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Review contracts
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Solicit bids from a minimum of three (3) contractors/vendors
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Negotiate for favorable rate
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Make recommendations to the board/owner
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Onsite Presence
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Routine site visits and reports
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Contract bid specifications prepared, or obtained from a professional, for approval
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Aid in analysis of contractor proposals
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Contract negotiation
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Generate service requests and work orders
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Inspect completed work orders of a value in excess of $250.00
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Routine and preventative maintenance planning
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Major repair and capital improvement project coordination if requested and agreed upon by both parties by separate agreement
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Maintenance history
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Established working relationships with the areas contractors
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Accounts Receivable
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Owner accounts maintained
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Invoices mailed to each owner prior to the fiscal year
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Checks received and deposited in a timely manner
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Collection of delinquent accounts in accordance with collection policy
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Owner/Tenant information maintained and updated
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Accounts Payable
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Invoices received, processed, checked against purchase orders and paid
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Generate ledger report of all checks issued
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Financial Statements & Services
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Balance Sheets
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Income and Expense statement comparing actual expenditures to budget
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Aged Receivables Report with action updates
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Check Disbursement Report
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Special Reports to include:
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General Ledger
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Journal Entry Report
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Copies of all invoices and check stubs
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Copies of all bank statements
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Bank Statement Reconciliation Report
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Miscellaneous
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Perform work in accordance with generally accepted accounting procedures
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Assist an independent auditor to perform yearly audit
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Provide copies of such audited financial statements and tax returns
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Administrative
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Financial Reports
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Contract specifications under consideration
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Physical property inspection/maintenance report
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Miscellaneous items of business
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